Data Protection

Contact information

Data Protection Officer

Data Protection Officer Tomi Lindholm
Prime Minister’s Office, Government Administration Department
tietosuojavastaava(at)vnk.fi

Controller

Prime Minister’s Office, PO Box 23, 00023 Government
Registry: kirjaamo(at)vnk.fi and tel. +358 295 160 334

Processing of personal data

Personal data are stored only for a justified reason. As a rule, the data are needed for implementing services and for communication. The use of the services is voluntary, and the personal data provided are not processed for purposes other than those indicated. For example in subscription services, subscribers are requested to give their email address so that messages can be sent to them. For comments on blogs, users are requested to give both their email address and a name that will be shown on the website next to the comment. 

The personal data included in the registers have been grouped for each service at the end of this page.
Personal data stored

The data are processed by the persons maintaining the contents of the service at ministries, as well as by cooperation partners and their subcontractors who produce the service. The Ministry has agreed on the processing of personal data with these bodies in accordance with the requirements of the General Data Protection Regulation.

The data are not disclosed outside the service, to other systems or to third parties. The data are not transferred or disclosed outside the EU or EEA.

The data are kept in the service for the duration of their life cycle, or until the person himself or herself asks the Ministry in writing to erase the data, or when the subscriber personally cancels the subscription by using the link in an email message.

Service users’ rights

As a user of services, you have the right, among other things, to know what data we store about you and who processes your data. In addition, you can check the data we have collected on you and update them, if necessary. You can have your data erased from our systems, or you can restrict their processing.

  • Right to check your own data
    Upon request, you can have access to your personal data stored in the services by sending an information request to the Ministry’s registry.
    Request for personal data
  • Rectifying or supplementing the data
    If you notice shortcomings or errors in your data, you can ask that they be corrected. In such a case, we ask you to tell us what information is incorrect and why and how the information should be changed, or to tell us what information should be supplemented and how.
  • Restriction of processing
    If you have indicated that your data are incorrect, you have the right to request that their processing be restricted until the accuracy of the data is verified.
  • Withdrawal of consent for the use of data
    You can ask the Ministry in writing to delete your data from the service. The right to have data deleted that are governed by the general data protection regulation does not apply when the handling of personal data is essential for managing the ministry’s statutory duties. You can delete your subscription data yourself whenever you want by cancelling the subscription at the link included in every email message sent.
    Registry’s contact information
  • Appeal or complaint concerning the processing of personal data
    Whenever necessary, you can lodge an appeal or a complaint about the processing of your data to the Data Protection Ombudsman.
    Tietosuoja.fi/en

If you need more information about the processing of your personal data at the Ministry, please contact the Ministry's Data Protection Officer.

Stored personal data

Data that you have provided yourself

Service Data stored

Subscription to the newsletter

email address

Subscription to press releases and
other material on current issues

email address

Comments on blogs

email address
name
organisation

Use of media service

email address
first and last name
citizenship
date of birth
postal address
ID card and its number
mobile phone number
job or title
the medium and its contact information

Media passes to press conferences

email address
first and last name
date of birth
mobile phone number
job and/or job description
the medium and its contact information
contact person's name
photo

Cloudia tendering service

Name of contact person
Address of contact person
Occupation or title of contact person
name of user
telephone number of user
email address of user

M2 travel management service

name of passenger
email address
street address
social security number
bank account number
cost pool

Security clearance and
access rights management system

name
date of birth
position
employer
telephone number

Prettylib library system

name
date of birth
address
email address
statistical unit

Government online bookstore

name
delivery address
billing information (if any)

Information management systems

name

Government camera surveillance system

picture/image

Information system on ministers
 

first and last name
date of birth
place of birth
sex
profession
domicile
province
member of parliament
constituency
former name
education

Tiimeri Teamwork sites

email address 
name
organisation 
login method
other data the person herself may have stored

Goverment project information service
Hankeikkuna

name
email address
organisation
job title

International Gender Equality Prize

Name of the proposed candidate (person or organisation)
Contact details of the proposed candidate (person or organisation)
Name of the proposer
Contact details of the proposer

Required information that may include personal data:

In which ways has this person or organisation advanced gender equality?
Which effects have his/her/their activities had so far and which effects are to be expected in future?
How large a group of people has been affected by the activities, according to your estimation?
How large an area (geographically) has been affected by the activities?

When you are in contact with us, we also collect the following information

  • Data that you have given to us when you have participated in events.
  • Feedback and letters you have sent, requests for documents or information, and any other contacts you have made.

​We do not collect data that would allow individual visitors to be identified. We only collect general statistical data on how the webpages are used. Such data includes pages viewed, time, IP address, web browser and operating system. This information is then used for developing our web services.