Instructions for visitors

Safety information

For your safety, when visiting government premises please observe the instructions set out below. CCTV recording systems are in use throughout government premises.

1. A visitor badge must be worn at all times and handed back at the end of your visit. 
2. You must be accompanied by your host at all times, except when using the conference centre. Do not photograph the security systems.
3. You must ensure that all information and data is securely handled and stored during your visit.
4. Confidentiality and secrecy obligations must be observed at all times.
5. Smoking is prohibited in all government premises. 
6. Do not leave any bags unattended.

Safety signs in government premises

Emergency exit

Fire extinguisher

Emergency assembly area

Automated external defibrillator (AED)

Fire hose reel

First aid

In an emergency, dial 112

Use the emergency number in the event of a real emergency, i.e. if someone’s life, health, property or the environment is at risk or in danger, or if you have reason to believe this to be the case.

When making an emergency call, state calmly and clearly:

1. Your name and location
2. What has happened
3. Where the incident has occurred
4. Whether anyone is hurt or in danger

Do not end the call before you have been given instructions to do so. After making an emergency call, notify the Government Security Control, tel. +358 9 160 24 111.

Checklist for presenters at remote meetings

1. Internet connection: Make sure your internet connection is working before the meeting. You can also connect using a mobile hotspot on your phone. 
2. Screen sharing: Make sure you are familiar with the videoconferencing program in advance. Try sharing your screen before the meeting, for example in test call with a coworker. 
3. Sound: Whenever possible, use a separate headset microphone or earbuds with a microphone, as they usually have the best sound quality. You can also use a speaker with an internal microphone. If these are not available, you can use your laptop’s internal microphone and speakers. It is usually possible to test the sound quality in advance using the sound settings in the videoconferencing program.
4. Camera: Position your camera at eye level so that your head is in a neutral position and you are looking straight ahead. You can do this by placing a stack of books under your laptop, for example. If you have a separate web camera, test it out before the meeting.
5. Lighting: Your main light or brightest light source should be positioned so that the light is directed at your face either from behind the screen or from slightly to the side. The most important thing is that the light is bright and soft enough to light your face evenly. Avoid backlighting.
6. Skype meetings: Meeting participants who work outside the Government can usually join Skype meetings using Chrome. In some cases, you may be blocked from joining a Skype meeting altogether or you may have to disable your VPN connection.